The Records Center Bureau operates two records centers with locations in Santa Fe and Albuquerque. The purpose of these centers is to handle storage, withdrawals, and disposition of records. The Santa Fe Records Center also provides secure storage for back-up electronic media. Listed below is a summary of the services offered by this bureau.
- Sale of storage boxes
- Provides a secure and environmentally controlled vault for the storage of back up electronic media
- When records need to be pulled for agency use, the records center is able to honor requests within 24 hours
UNCLAIMED PROPERTY BACKGROUND, HISTORY AND PURPOSE
The origin of the unclaimed property law dates back as far as the colonization of America. Since that time, states
have revised and refined their various unclaimed property laws, resulting in billions of dollars in collections forthe benefit of owners whose whereabouts are at least temporarily unknown.
Every state has laws governing disposition of abandoned property. The purpose of the Unclaimed Property is to reunite lost owners with their property. Unclaimed property is considered abandoned when it remains unclaimed for the number of years prescribed by statute.
TYPES OF UNCLAIMED PROPERTY
The most frequently asked question of an unclaimed property administrator is “what is unclaimed or abandoned property?” Generally, abandoned property includes dormant checking and savings accounts, uncashed money orders, cashiers checks, unclaimed insurance benefits, mineral royalty payments, safe keeping depository
contents, unused gift certificates, unclaimed security deposits, cash dividends, stock, court deposits, and utility deposits or refund.
All states have procedures and forms to use when claiming Unclaimed Property and nearly all states maintain (as custodians) the unclaimed asset until claimed.
The turn-around time for filing for an asset may vary. However, states attempt to expedite claims in a timely manner when sufficient ownership documentation is provided. Often a claim requires a review and approval by
more than one agency, or payment is issued by an agency, which is not associated with the program administration.
Documentation.B-500.7 Unclaimed Property
INSTRUCTIONS FOR LIST OF OWNERS OF UNCLAIMED PROPERTY
- This form is used to report individual cash and cash-related items of unclaimed property.
Stocks, bonds and other securities are to be reported on Form RPD-41203, List of Owners of Unclaimed Stocks and Other Securities. This form is to be completed and returned
with the other reporting forms, Form RPD-41201, New Mexico Report of Unclaimed
Property, and Form RPD-41204, List of Unclaimed Contents of Safe Deposit Boxes or
Other Safekeeping Repositories.
Items of unclaimed funds must be identified by the categories described on Form RPD41201.
The exact Property Type Code and Description are to be used when completing this form.
New Mexico Report of Unclaimed Property Form
- RPD-41201 NM Report of Unclaimed Property
INSTRUCTIONS FOR LIST OF OWNERS OF UNCLAIMED PROPERTY
- RPD-41202 List of Owners of Unclaimed Property
- UNCLAIMED STOCKS AND OTHER SECURITIES
- RPD-41203 List of Owners of Unclaimed Stock and Other Securities Form and Instructions
SAFE DEPOSIT BOXES OR OTHER SAFEKEEPING REPOSITORIES
RPD-41204 List of Unclaimed Contents of Safe Deposit Boxes/Other Safekeeping Repositories and Instructions
HOLDER’S FILING KIT
RPD-41200 Unclaimed Property Report Holder’s Filing Kit
State rules affect New Mexicans’ everyday life. These include building codes, air quality standards, tax codes, welfare system regulations, and public health regulations, to name a few. According to the State Rules Act, agencies that issue rules must file copies with the Commission of Public Records – State Records Center and Archives. After filing, adopted regulations must be published in The New Mexico Register in order for them to be valid.
The Administrative Law Division (formerly State Rules Division) administers the State Rules Act and certain provisions of the Public Records Act that govern the official filing of rules and publications produced by state agencies. Included in that responsibility, the Administrative Law Division publishes newly adopted or amended rules in The New Mexico Register. The Division also compiles current rules in the New Mexico Administrative Code (NMAC).
Tips for searching
ONLINE search on this website. Just follow the Instructions.
- You can search for an individual, family member or business. An individual search is based upon your last name (current or prior name) and your full or partial first name. A family search only requires a last name. The business search requires entering your business name.
- You can search for anyone, but you may only file a claim for property that belongs to you or for which you are the legal heir. If you are a business owner, you may also file on behalf of your business.
- If you have a common name, you can narrow down your search results by specifying the city and/or state where you have lived.
- You can search for deceased family members, but only the rightful heir can claim the property.
WORKING TOGETHER TO RETURN YOUR LOST FUNDS
If you lived in other states, you might check to see if you have any unclaimed property. Call our Unclaimed Property Office for further information at (505) 827-0767 or (505) 827-0668.
Treasury New Mexico